How To Write a Family Emergency Email With Examples

How To Write a Family Emergency Email With Examples

Family emergency emails are tricky because you don’t want to come across as being unsympathetic. A well written email can help you keep your calm while making sure your boss understands what happened. This article offers tips on writing an effective family emergency email.

How To Write a Family Emergency Email?

Writing a family emergency leave email is no easy task. You have to keep in mind that the employer needs to know about your absence and what exactly happened to make you unable to come to office. If you don’t want to lose your job, you must write an effective email.

The subject of the email should include the reason behind your absence. For example, “I am out sick due to my child being unwell.” You can add a few sentences to explain further.

You should mention the date when you will return to work. In case there is a delay, you can mention how long you will be absent.

Include the contact information of your manager or HR representative.

The body of the email should contain the following points:

1. A brief description of your absence.

2. Details of the illness/accident that caused your absence.

Examples Of Family Emergency Emails

A family member needs some time off work due to illness or personal reasons. They might even ask you to cover for them during that period. If you are not sure what to write in such situations, here are examples of how to craft an appropriate email.

#1 – An Incorrect Way To Write A Leave Request Letter

Subject: I want to take leave for a few days.

Respected Sir/Madam,

Today the nurse from Wellington hospital called me to tell me…

I want to go there to see my mother because she is sick. She is suffering from cancer. I am very worried about the situation. I want to take leave from work for a few days. Please let me know if it is possible.

Thanking You,

What Qualifies As A Family Emergency?

Family emergency is when you get time away from work to go to a loved one who is sick or injured. There are many different reasons why you might want to take time off work. Some examples include:

A car accident of a family members

Serious illness/sickness a family member

Natural disaster affecting a family member

Other possible reasons could include:

Your child being bullied at school

Your parents getting divorced

Who Falls Into Immediate Family?

The number one rule of taking emergency leave is that you must take care of yourself first. You cannot put anyone else’s needs ahead of yours. If you do, you could end up being fired. But what about those times when an employee falls into the category of “immediate family”?

Though some employers may be fine allowing you to take emergency leave for a member of your family who does not fall within your immediate family, others may not. This is because there is no clear definition of what constitutes immediate family under federal law.

According to the Equal Employment Opportunity Commission (EEOC), the term “immediate family” includes parents, step-parents, children, siblings, grandparents, grandchildren, stepparents, spouses, domestic partners, civil union partners, registered domestic partners, ex-spouses, former stepparents, and former domestic partners. However, the EEOC notes that the list is not exhaustive and that additional definitions may apply depending on the circumstances.

So, how do you know whether or not you qualify as an immediate family member? Well, according to the EEOC, the answer lies in the following factors:

• Whether the child lives with you;

• Whether the relationship is legally recognized;

• Whether the person relies on you for financial support;


While it may be a very emotional tasking thought, emergencies might occur anytime anywhere. One cannot predict them. However, it is always important to prepare yourself for it. If you mention all the necessary details in your email, most employers will empathize and allow you to take leave.

Leave a Comment